Procurement & Tender Management

Unlock smarter sourcing. Maximise value across your entire supplier network.

At Rockvolt, we bring structure and transparency to complex procurement. Our tender scorecards eliminate bias and reduce supplier risk, helping you make award decisions that are fair, auditable, and commercially sound. Whether for Facilities Management, waste, or sustainability, we ensure your process delivers measurable value and confidence at every stage.

Procurement Made Easy

Every successful venue or event hinges on selecting the right service partners. At Rockvolt, we specialise in identifying and onboarding best-in-class suppliers across all major categories - maintenance, cleaning, security, waste, AV, IT, infrastructure, and more. Our sourcing team leverages deep industry insight, experience across multiple venues and sectors, and a trusted network of providers to take the uncertainty out of procurement.

Whether you're running a stadium, arena, or multi-use venue, we ensure you engage with partners that meet your specific operational, quality, and sustainability objectives.

Custom Benchmarking for Smarter Decisions

How does your supplier’s pricing compare to the wider market? Are you getting real value, or just locked into legacy contracts? Rockvolt’s benchmarking services provide the answers.

We compare supplier costs, service levels, and performance metrics against both market standards and your historical performance. Through side-by-side comparisons and interactive reporting tools, we highlight gaps, opportunities, and potential savings. This data-driven approach empowers you to make confident, well-informed procurement decisions that stand up to both internal and external scrutiny.

Transparent Tender Management

Managing a competitive tender process takes time, expertise, and attention to detail - something many internal teams simply don’t have the bandwidth for. That’s where we come in.

Our tender scorecards ensure fairness and transparency throughout, helping you eliminate bias, manage supplier risk, and make award decisions that are robust, auditable, and commercially sound.

Rockvolt manages the entire tender lifecycle from start to finish, including:

  • Early market engagement & expressions of interest

  • PQQ development and evaluation

  • Full tender documentation creation

  • RFP / ITT to market

  • Process management, clarifications, and meetings

  • Evaluation coordination & scoring

  • Recommendation reporting & board presentation

  • Contractual review, mobilisation support & post-award follow-up

Case Study

Rockvolt at Chelsea FC

Coordinating £3m of soft service procurement

Rockvolt worked with Chelsea FC to coordinate the full procurement process for two major outsourced service contracts: venue cleaning and waste management. With existing agreements approaching expiry, Rockvolt led a structured tender exercise to identify, assess, and appoint new suppliers capable of delivering high-quality, reliable, and cost-effective solutions. This included preparing specifications aligned with the club’s operational requirements, running competitive negotiations, and benchmarking supplier proposals against industry standards. The process ensured Chelsea FC secured best-value contracts while also embedding service innovations and sustainability commitments in line with the club’s wider strategic objectives.

Collectively, the new agreements represented a spend of over £3 million and were awarded in time for the start of the 2025/26 football season. Rockvolt managed all stages through to mobilisation, ensuring suppliers were ready to deliver seamlessly from day one of the campaign. By coordinating these procurements, Rockvolt not only safeguarded essential stadium services but also provided Chelsea FC with resilient long-term partnerships that support both matchday and non-matchday operations at Stamford Bridge, Kingsmeadow and Cobham Training Centre.

  • Ahead of the 2025/26 season, Chelsea FC faced the impending expiry of key contracts covering stadium cleaning and waste management. These services are critical to matchday delivery and the wider commercial use of Stamford Bridge, with performance directly impacting supporter experience, compliance, and operational resilience. The club required new agreements that not only safeguarded service standards but also demonstrated value for money and alignment with its sustainability objectives. The combined contract value exceeded £3 million, heightening the need for a robust and transparent procurement process.

  • Rockvolt was engaged to coordinate the tender exercise on Chelsea FC’s behalf. This involved developing detailed service specifications, designing a competitive tender process, and engaging with a broad supplier market to benchmark innovation, quality, and cost. Rockvolt facilitated structured evaluations, led negotiations to secure favourable terms, and worked with the club’s internal stakeholders to ensure operational priorities were fully reflected in the selection criteria. A strong emphasis was placed on supplier capability to mobilise swiftly and deliver enhanced standards from the start of the season.

  • The process concluded with the appointment of new specialist suppliers for both cleaning and waste management services, securing contracts jointly valued at more than £3 million. The suppliers were successfully mobilised in time for the 2025/26 season kick-off, ensuring seamless continuity of service. Beyond financial efficiency, the new agreements delivered improved service quality, stronger contractual governance, and embedded sustainability commitments, leaving Chelsea FC with long-term, resilient partnerships to support both matchday and non-matchday operations at it’s two stadiums and training ground.